society's two publications depends upon its readers for the majority of the photos
and words we publish. We can't promise acceptance, of course,
for even the best of photos or text may duplicate material already
on file or assigned, or may exceed our space limitations. But
we do look at each print and color slide submitted, and we do
read, as time permits, every story.
you have an idea for an article, run it by us and let us know
what materials you have to tell the story. We can then see if
someone else has any of the missing pieces so that a complete
article can be pulled together. That is how we can all help
make this work.
you already have an idea and want it published in the There is
specific submission guidelines
for different types of material:
Rio Grande Modeling & Historical Society does not pay for
articles or photographs that appear in The Prospector.
or the Society's Green Light Newsletter
When sending material provide a stamped, self-addressed envelope
of suitable size for its return in the event we cannot use it.
Slide & Photographs Guidelines
preferred formats for images used in The Prospector are 35mm slides,
negatives or 8x10-inch glossy black-and-white or color prints. If
you have the slide or negative, please send that instead of a print.
Do not send negatives or prints larger than 8x10 inches. If you
wish to send transparencies in other formats, e.g., 2 1/4 x 2 1/4-inches
or 4x5-inches, e-mail
prior to sending them.
or Negative Format - At the present time, we can accept
original slides or negatives in 35mm as well as 2 1/4 x 2 1/4-inch
or 4x5-inch transparencies. Please contact
us before you send anything. Slides will not be dismounted
during the scanning process.
- If you wish, you can scan your images and send the scans on
a CD, DVD, USB or other SD memory
media. Files must be saved as uncompressed TIFs.
Prints should be scanned at 600dpi or higher. Slides and negatives
should be scanned at the maximum optical capability of your
scanner. Do not manipulate the scanned image in any way except
to adjust its orientation. We will adjust color, contrast, sharpness,
- Each slide mount or print must
have the photographer's name and address on it and a unique,
identifying number. Should it become separated from other
material submitted with it we can return it and the number will
correspond to the captioning information submitted separately.
Do not type or write on the print, and do not use rubber cement.
If adding caption material to the back of prints, please
use so-called magic transparent (matte finish) tape, post-it
notes or self-adhesive labels. Prints and slides should have as
much information as possible (location, date, subject). Expanded
information for slides should accompany them on a separate sheet
with each image's identifying number.
Photo Credits - If the image was not taken by you, the
RGM&HS assumes you have permission to provide it and we MUST
have the proper credits for publication.
- We normally return slides and prints unless you indicate
that you do not want them returned. Be sure to include your
complete mailing address (and e-mail address) on all slides
Present your subject simply and
directly in plain English. If possible, please send text files
electronically via email to
Editor@rgmhs.org, or in hard-copy form, printed in an Arial
or Helvetica font. We can no longer accommodate Macintosh or PC
formatted 3 1/2" disks or Zip disks. If you are sending
electronic images, you may send your text along with them on a
CD, DVD, USB or other SD memory
media. Another option is to share using the cloud, such as
OneDrive, Dropbox or
Google Drive. If using a cloud sharing service, contact our Editor via email
The how-to article you submit should include the following items:
how you did the project, or tell the reader how to do it,
in simple, clear, and direct language. Use photos and drawings
extensively, and put details, dimensions, and part numbers
in the illustrations. Use active description or instruction,
such as "I painted the roof black" or "Paint the roof black,"
and avoid the passive, "The roof was painted black."
- Lead photograph -
the model or project at its best, to get the reader's attention
and encourage him to read and follow the article. Usually it's
best to show the subject of the article in a finished model
scene, with the photo composed so the article subject is the
dominant element. Alternately, show the subject against a plain,
untextured backdrop of a neutral color—seamless photo backdrop
paper is ideal.
- How-to illustrations -
drawings and photos to show the project under construction.
Number each as a figure, i.e., fig. 3, and refer to them by
the corresponding number in the text. Neat, legible pencil drawings
are acceptable, as our art staff will prepare finished ink drawings
for publication. Drawings need not be to scale unless scale
is important, as with exact-size templates, for example. How-to
photos should generally be taken against plain backgrounds.
You may include callouts--labels with pointers--in a black-and-white
photo: make a photocopy of the print and write and draw on the
- Bill of materials -
a detailed list of items needed to build the project. Include
manufacturers' names, part numbers, part names or descriptions,
and quantities required. Be sure your information is current.
Explain if the reader will have to substitute for items which
are no longer available. If you doubt that the reader will know
where to find some item, include the manufacturer's address.
- Prototype information (where
applicable) - Use photos
and/or drawings to show the reader the prototype you followed.
Photos may be color, black-and-white, or both.
If you have any questions regarding these guidelines for submission by